No. Pub-A
(4)-20/2005 Dated
Shimla-2, 23-04-2007
In exercise of the powers
conferred under clause (b) of sub section (1) of section 4 of the Right
to Information Act, 2005 (Act No 22 of 2005), the Governor, Himachal
Pradesh is pleased to publish the record and other activities of
“Information and Public Relation Department” as under:-
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No. |
Particulars |
Details |
|
i) |
The
particulars of organization, its functions and duties; |
The
“Information and Public Relations Department”
has an important role in the working of Himachal
Pradesh Govt. At the State level all functions of the department are
disposed off by or under the authority of the Minister In charge. The Pr.
Secretary (IPR) is the administrative head at the Secretariat level. The
main functions of the Deptt. are as under:-
1.Establishment of class-1 &11 categories of employees.
2. Budget related matters.
3.Enactment/amendments of various Bills, Acts, Rules and regulations. |
|
(ii) |
Powers and duties of its officers and employees
|
Principal
Secretary/Secretary (Information & Public Relations):-
He is overall in charge of the Department who decides all matters except
policy matters which are decided by the council of Ministers as per
standing orders issued under Rule 26 & 27 of the Rules of Business of
Govt. of H.P.
Spl./Addl./Joint/Deputy/Under
Secretary:-
He is Branch officer of the Section and acts as an intermediate officer
between the Branch and the Secretary/Principal Secretary (I&PR). All the
files of the Branch are routed through him.
Section Officer:- He is incharge of Section and is responsible for
disposal of dak received in the Section. He submits files to higher
authorities through the Branch officer.
Superintendent:- He supervises the work of the dealing Assistants of the
Section and submits their files to the Section officer.
Assistants:- They are allotted work of specific seats by the
Section officer and are responsible to dispose off the allotted work.
Junior Assistants/Clerks:- They attend to the work of Diary and dispatch,
files movement and other misc. work assign by the Section Officer and also
send Reports/returns as per office Manual.
Peon:- Distribution of Dak/files of Section. |
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Organization:
The Information & Public Relations Department is headed by
the Director, Information & Public Relations, at the Directorate level. He
is assisted by 3 Additional Directors, 1 Joint Director, 1 Deputy
Director, 6 Information Officers, 1 Senior Technical Officer, 1 Public
Relations Officer (Song & Drama), 1 Superintendent Grade-I, 2 Senior
Editors, 2 Editors, 1 Reporter, 2 Film & Photo Officers, 2 Assistant
Editors, 4 APROs, 1 SO (SAS), 3 Superintendents Grade-II, 1PA and 7
Sub-Editors. Whereas the Director Information & Public Relations is
assisted and represented by DPROs at the district headquarters, APROs at
the Sub-divisional level and Deputy Directors at Press Liaison office
Chandigarh, Delhi and Jallandhar besides Deputy Director at Zonal Office,
Dharamshala and Mandi.
In addition to the above other supporting staff is also assisting the
Director in publicity and other Public Relations works. The details of the
work assigned to each of the above are defined below:
Functions & Duties of the Department:
1.To disseminate and facilitate dissemination of
information to the public on the policies, programmes and activities of
the Government and at the same time assess reaction of the public to keep
the Govt. informed of such feedback.
2. To identify the sources from where the information emanates and arrange
to gather such information.
3. To identify the target audiences to whom these messages and information
must reach.
4. Positive steps to create goodwill.
5. Action to safeguard. Image of the Government.
6. Internal Relationship.
7. Explain the concept of a democratic government and its functions.
8. To organize and coordinate the Public Relations activities of
government in various sectors.
9. Identify the factors, which necessitate the practice of public
relations in government.
10. Understand the media and methods that are used for disseminating
information and to take steps to maintain liaison with the media.
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Director:
1. Head of the Department.
2. Liaison with the Govt., Ministers, Secretaries and other important
functionaries of the State Government relation to information.
3. Inter
State Liaison with print media as well as with electronic media.
Addl. Director: I
1. General
Administration.
2. Establishment.
3. Control of Vehicles.
4. Coverage of functions.
Addl. Director: II
Attached with His Excellency the Governor as
Press Secretary.
Addl. Director: III
1. All over incharge
in the Giriraj office.
2. Supervision over publication of Giriraj and Himprastha.
3. Write
speeches of VIPs and Article, feature and success stories.
4. Interviews of VIPs on important policies and programs for
publication in Giriraj Weekly.
Joint Director:
1. In charge of Publication
2. Budget & Planning., Special Supplements.
3. Pension cases.
4. ENG Section/Technical Section
5. Coverage of functions/meeting.
6. Messages of Chief Secretary.
7. Photo Section.
Deputy Director: (Press)
1. In charge of Press Wing.
2. Advertisement.
3. Clarifications, contradictions & News clippings.
4. Prohibition.
Deputy
Director (Zonal Office):
1. The Officer
Incharge, Zonal office comprising of districts Chamba, Lahaul & Spiti, Una,
Kangra, Mandi, Kullu and Hamirpur will function under the over all control
and supervision of the Director of Public Relations and regulate his
activities in his Zone.
2. To ensure proper progress and efficient functioning of various
publicity medias and schemes in the districts in his zone so as to ensure
intensive publicity of programmes and policies of the government and
achievements made in the field of development.
Press Liaison
Offices:
(JD/DD/IO/Editor whosoever is posted there)
He is overall incharge
of the Press Liaision Office and its administrative Head. It falls in the
prime duty of the PLO to forge perfect rapport and liaison with all the
media persons based in their respective jurisdiction including Print,
Electronic and other media. In coordination with the Directorate. He is to
ensure the timely and proper coverage/publicity of all the functions of
the State Government on these media network.
Sr. Editors (2):
1. Supervision,
Editing of material for production of publicity literature.
2. Editing, printing, advertising and publication of Giriraj Weekly and
Himprashtha monthly Magazine.
3. Writes speeches of VIPs and Article, feature and success stories.
4. Interviews of VIPs on important policies and programs for publication
in Giriraj Weekly.
5. Layout, designing, page making of all publications.
6. Prepration of pamphlets, booklets and publicity material.
7. Editorial Writing.
8. Incharge of Giriraj/ Himprastha publication.
9. Look after circulation and marketing of Giriraj and Himparastha.
10. Background publicity material for press consumption.
11.Editing and improvement of publicity literature of various government
department.
Information
Officers:
Press duty.
Prepare messages of VIPs, coverage of important meetings, functions of
different departments. Feature writing, Translation work, Preparation of
Talking points, speeches of concerned ministers attached with each
Information Officer. Preparation of clarifications, contradictions and
statements of ministers .
Sr. Technical Officer:
1.Incharge of Technical Unit of the Department.
2.Incharge of TV Studio.
3.Supervision of technical staff and installation of Public Address
services when provided for the functions of VVIPs.
4.To check the monthly progress reports of all technical staff.
5.To ensure that all the equipments installed in the Department function
properly both at the Head Quarter and in the districts/PLOs.
6.To assist in procurement of equipments for the Department.
7.To extend technical co-ordination for making “Himachal Diary” and other
developmental documentaries.
8.To assists superior officers for ensuring audio/video/photo coverages of
all Government functions.
9.To assist in arranging dispatch of video and photo coverages of
functions to Doordarshan/Private Channels/Press for telecast/publication
well in time.
10.To ensure that the public address system works properly in Vidhan Sabha
during Vidhan Sabha session as well as in the district during VVIP and
other major functions including international fairs and festivals.
11.To ensure proper video coverage of Question Hour in Vidhan Sabha during
session.
12. All correspondence related to technical section/TV Studio/Photo
Section of the Department for technical matters only.
13. Correspondence with the Ministry of Information and Broadcasting
regarding installation/maintenance of VLPTs/LPTs and HPTs of AIR and
Doordarshan in the State.
14. Condemnation/Writing-off of obsolete/ surplus/unserviceable articles
of technical stores.
15. Procurement and maintenance of Dish antennae and TV Sets under
Community Viewing scheme and their timely transportation/supply to the
concerned districts.
15. Procurement/maintenance of computers/Photostat Machines/Fax Machines
in the Head Quarters and other offices of the department.
16. To fix the physical target for video shows and to ensure that this
target is met.
17. To ensure supply of quality equipment to all districts, PLOs including
Public Address System, Computers, Fax machines etc. and keep perfect
co-ordination with the field officers incharge for all matters related to
equipment and technical section.
Public Relations
Officer ( Songs & Drama):
1. Incharge
of State Drama Troupe.
2. Arrangement of Drama Troupes for cultural performance on important
functions and festivals.
3. To look after and regulate budgetary matters related to drama units
all over the State and coordinate with DPROs for the requirements of the
Units concerned.
4. Preparing songs States, Plays etc. or different developmental &
Welfare, Programmes of the Government to extending tour all the districts
and ensure that all the problems of the drama units/sangeet parties are
properly and timely redressed.
Reporter:
Transcribing of speeches of Hon’ble C.M. in the field & assembly and
maintenance speech records and also working as incharge to supply
information to various quarters after collecting it from the concerned
quarters in the State.
Drawing & Disbursing Officer (Any Gazetted Officer whosoever is entrusted
the duties)
Controlling and regulating budget and expenditure supervision of store and
purchase besides repair and maintenance of vehicles. Setting of Audit
Paras, Auction of condemned store items. Maintenance of records related
budget and other financial matters including, cash book, bills sanctions,
payments etc.
Superintendent Gr.-I:
1. To
supervise all the work relating to all sections of the Department.
2. To go through the dak received and mark the papers to the concerned
section and also to give directions for its disposal.
3. To ensure punctuality in attendance in the section and to advise the
staff on matters of conduct and discipline.
4. Deputing all class –IV and Class-III officials on duties including
drivers etc. and checking up their day-to-day functioning.
5. To ensure that all dealing hands and the diarist maintain all required
registers and keep the same updated. Also check these registers at regular
intervals.
6. To keep a careful watch on any hold up in the movement of dak and files
between the section and higher officers.
7. To prepare papers and compile data for meetings and ensure timely
submission. Ensure timely submission of fixed date cases, other important
cases and papers required by the officers and keep a watch on progress of
action.
8. To make arrangements for disposal of work of officials of the section
on leave.
9. To ensure that all Manuals, Rules, Instructions, Guard files and
Precedent Registers of the Sections are kept up to date by inserting
correction slips.
10. For ensuring availability of staff posted under on holidays or early
of late hours, maintain local address with phones of the entire staff.
11. To train and guide the staff posted in the section and to point out
their shortcomings and deficiencies.
12. To allocate evenly, work of the section to the staff posted in the
section with the approval of the Branch officer and maintain an updated
distribution list of work amongst the dealing hands in the section.
Film & Photo Officer:
1. Incharge
of Film
and Photo Section.
2. Photographing of important functions and festivals.
3. Preparation of multiple portraits for exhibition unit and photo
features.
4. Coverage of Hon’ble Chief Minister, Ministers, other dignitaries and
other important functions of the State Government.
5. Issue of Photographs to the Press and also to individuals
on payment.
Editor-1
1.
Editing of material for production of publicity literature.
2. Editing printing, advertising and publication of Giriraj Weekly.
3. Writes speeches of VIP’s and article, feature and success stories.
4. Interviews of VIP’s on important policies and programmes for
publication in Giriraj Weekly.
5. Layout, designing, page making of all publications.
6. Preparation of pamphlets, booklets and publicity material.
7. Editorial writing.
8. Incharge of Giriraj weekly.
9. Look after circulation and marketing of Giriraj weekly.
10.Talking points for VIP’s.
11. Background publicity material for press consumption.
12. Editing and improvement of publicity literature of various government
departments.
Editor-2
1.
Editing of material for production of publicity literature.
2. Editing printing, advertising and publication of Himprastha Monthly
Magazine.
3. Writes speeches of VIP’s and article, feature and success stories.
4. Interviews of VIP’s on important policies and programmes for
publication in Giriraj Weekly.
5. Layout, designing, page making of all publications.
6. Preparation of pamphlets, booklets and publicity material.
7. Editorial writing.
8. Incharge of Himprastha.
Assistant Editor(2)
To assist in preparation of publicity
literature, feature writing, talking points, speeches of VIPs, and
translation work and Hindi Press notes and allied works at the
Headquarters. Whereas the Assistant Editor posted in the Giriraj and
Himprastha carries out the works related to the publication and
preparation of material including subbing etc. of these weekly and monthly
Newspaper & Journal respectively. Besides writing features, press notes
speeches and translation work.
For Distt. as a
Unit.
Distt. Public Relations Officer
1. Head of office in the Distt.
2. Drawing & Disbursing Authority.
3. Function as Govt. spokesman in the Distt.
4. Coverage of Govt. functions in the Distt.
5. Field publicity.
6. Writing of articles/developmental stories.
7. Keep liaison with Distt level department and carry out publicity
campaign in the villages with field officers and Press.
8. Issue of Press Notes of Govt. functions.
9. To attend Distt level meetings.
Assistant Public Relations Officer
1. To assist DPROs in field publicity, coverage of functions of various
media’s in the district.
2. To assist DPROs in organizing of functions /festivals /programs at
district level.
3. Writing of articles/developmental stories.
4. Look after the work and responsibility of DPROs in his absence.
5. The APRO’s in his Sub-division look after all publicity works related
to govt. policies and programs.
6. Keep liaison with Sub-Division level department and carry out
publicity campaign in the villages with field officers and Press.
Assistant Radio Engineer
Supervision of the technical wing and keeping
coordination with DPRO for all duties related to installation of Public
Address System, Video film shows, installation of Disc Antennae in the
district. It also falls within the purview of his duty to ensure
punctuality and quality work in the field duties of the sub-ordinate staff
including TAs, RMs and POs etc.
Technical Assistant.
1.To provide Public Address Services.
2.To arrange video shows.
3. Repair and maintenance of audio/video equipments.
4. Installation and maintenance of Direct Reception Sets.
5. Distribution of Departmental publications such as Giriraj, Himprastha
and other literature published by the Department from time to time.
6. If required, they will conduct the stage and apprise their
superior about the contents of the speeches of VVIPs.
7. He will hold Group discussions/Talks and will apprise DPRO the
response of masses towards the various programmes/policies of the
Government.
8. He will also assist APRO/DPRO in organising the government functions.
9.They will hold Group discussions/Talks and will apprise DPRO the
response of masses towards the various programmes/policies of the
Government.
10. Any other work that may be assigned to them from time to time.
Radio Mechanic/Projector Operator
1. To provide Public Address Services.
2. To arrange video shows.
3. Repair and maintenance of audio/video equipments.
4. Installation and maintenance of Direct Reception Sets.
5. Distribution of Departmental publications such as Giriraj, Hamprastha
and other literature published by the department from time to time.
6. If required, they will conduct the stage and apprise their superior
about the contents of the speeches of VVIPs.
7. They will hold Group discussions/Talks and will apprise DPRO the
response of masses towards the various programmes/policies of the
Government.
8. Any other work that may be assigned to them from time to time.
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|
iii) |
The procedure followed
in the decision making process, including channels of supervision and
accountability; |
The Pr. Secretary
(I&PR) is Administrative Head at Department level. He is assisted by
Branch Officer and discharges his functions/duties as per delegation of
powers given under the standing orders. At Department level the ETC
implements the Acts & Rules as per instructions of the Government.
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iv) |
The norms set by it for
the discharge of its functions; |
Norms are in accordance
with Standing Orders issued under Rules 26& 27 Of Rules of Business of the
Govt. of H.P., other Rules and as per Office Manual. |
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v) |
The rules, regulations, instructions,
manuals and records, held by it or under its control or used by its
employees for discharging its functions; |
The work of
the Department is disposed off in accordance with the various
Rules/Regulations/Instructions/Manuals. The department is responsible for
the administration of the following Rules & Policies relating to
Information and Publication :-
-
Press Accreditation
Rules
-
Award to Journalists
Rules
-
Advertisement
Policy
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vi) |
A statement of the
categories of documents that are held by it or under its control; |
No such documents. |
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vii) |
The particulars of any arrangement that exists for consultation with, or
representation by, the members of the public in relation to the
formulation of its policy or implementation thereof; |
Files relating to the
subjects as mentioned above. |
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viii) |
A
statement of the boards, councils, committees and other bodies
consisting of two or more persons constituted as its part or for the
purpose of its advice, and as to whether meetings of those boards,
councils, committees and other bodies are open to the public, or the
minutes of such meetings are accessible for public; |
N.A. |
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ix) |
A directory of its
officers and employees; |
Secretariat Level
1. Pr. Secretary (I&PR)
2. Addl. Secretary
(I&PR)
3. Section Officer
(I&PR)
4. Superintendent
(I&PR)
Department Level
1. Director (I&PR)
2.
Additional/Joint/Deputy Director
3. Deputy Director
4. Information Officer
|
PhoneNo.(Off)
0177-2622132
0177-2621488
0177-2880593
0177-2880593
PhoneNo.(Off)
0177-2621853
0177-2621328
0177-2621328
0177-2621328
|
|
x) |
The monthly
remuneration received by each of its officers and employees, including the
system of compensation as provided in its regulations; |
Sr.No |
Designation |
Pay
Scale + G.P. |
|
Secretariat Level |
|
1. |
Pr. Secretary(I&PR) |
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|
2. |
Addl. Secretary(I&PR) |
37400-67000+8700 |
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3. |
Section Officer |
10300-34800+5000 |
|
4. |
Superintendent |
10300-34800+4200 |
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5. |
Sr. Assistant |
10300-34800+3800 |
|
6. |
Jr. Assistant |
5910-20200+2800 |
|
7. |
Clerk |
5910-20200+1900 |
|
Department Level |
|
1. |
Director |
37400-67000+8800 |
|
2. |
Additional Director |
15600-39100+7600 |
|
3. |
Joint Director |
15600-39100+6600 |
|
4. |
Deputy Director |
10300-34800+5400 |
|
5. |
Senior Editor |
10300-34800+5400 |
|
6. |
DPRO/IO |
10300-34800+5000 |
|
7. |
Senior Technical
Officer |
10300-34800+5000 |
|
8. |
Public Relations
Officer (S& D) |
10300-34800+5000 |
|
9. |
Producer |
10300-34800+5000 |
|
10. |
Editor |
10300-34800+5000 |
|
11. |
Reporter
Present incumbent has been granted the scale of Rs. 10025-15100 as a
measure personal to him. |
15600-39100+6600 |
|
12. |
Superintendent Grade-I |
10300-34800+5000 |
|
13. |
Film & Photo Officer |
10300-34800+5000 |
|
|
Class-II |
|
|
1. |
Assistant Editor |
10300-34800+4400 |
|
2. |
Section Officer (SAS) |
10300-34800+4400 |
|
3. |
Superintendent Grade-II |
10300-34800+4200 |
|
4. |
Asstt. Public Relations
Officer |
10300-34800+4200 |
|
5. |
Asstt.Radio Engineer |
10300-34800+4200 |
|
6. |
Personal Assistant |
10300-34800+4200 |
|
7. |
Sub- Editor |
10300-34800+4200 |
|
8. |
Technical Officer
(Sound) |
10300-34800+3800 |
|
|
Class-III |
|
|
1. |
Senior Assistant |
10300-34800+3800 |
|
2. |
Senior Stenographer |
10300-34800+3800 |
|
3. |
Senior Photographer |
10300-34800+3800 |
|
4. |
Senior Cameraman |
10300-34800+3800 |
|
5. |
Asstt. Video Cameman |
10300-34800+3800 |
|
6. |
Production Assistant |
10300-34800+3600 |
|
7. |
Art Executive |
10300-34800+3600 |
|
8. |
Sound Recordist |
10300-34800+3600 |
|
9. |
Video Film Editor |
10300-34800+3600 |
|
10. |
Junior Photographer |
10300-34800+3600 |
|
11. |
Junior Cameraman |
10300-34800+3600 |
|
12. |
Engineering Assistant |
10300-34800+3600 |
|
13. |
Art Assistant |
10300-34800+3200 |
|
14. |
Librarian |
10300-34800+3200 |
|
15. |
Audio Video/Film
Librarian |
10300-34800+3200 |
|
16. |
Technical Assistant |
10300-34800+3200 |
|
17. |
Lighting Assistant |
10300-34800+3200 |
|
18. |
Technical Supervisor |
5910-20200+3000 |
|
19. |
Drama Inspector |
5910-20200+2800 |
|
20. |
Radio Mechanic |
5910-20200+2400 |
|
21. |
Jr. Stenographer |
5910-20200+2400 |
|
22. |
Steno-typist |
5910-20200+2000 |
|
23. |
Stage Master |
5910-20200+2000 |
|
24. |
Harmonium Master |
5910-20200+1950 |
|
25. |
Tabla Master |
5910-20200+1950 |
|
26. |
Driver |
5910-20200+2000 |
|
27. |
Projector Operator
|
5910-20200+2000 |
|
28. |
Clerk |
5910-20200+1900 |
|
29. |
Auto Mechanic |
5910-20200+1900 |
|
30. |
Dark Room Assistant |
5910-20200+1900 |
|
31. |
Actor |
5910-20200+1900 |
|
|
Class-IV |
|
|
1. |
Gesetatnor Attendant |
4900-10680+1400 |
|
2. |
Daftri |
4900-10680+1400 |
|
3. |
Peon |
4900-10680+1300 |
|
4. |
Cleaner |
4900-10680+1300 |
|
5. |
Drama Party Attendant |
4900-10680+1300 |
|
6. |
Chowkidar |
4900-10680+1300 |
|
7. |
Sweeper |
4900-10680+1300 |
|
|
|
xi) |
The budget allocated to
each of its agency, indicating the particulars of all plans, proposed
expenditures and reports on disbursements made; |
Head wise allocation
may be perused at Annexure-A. |
|
xii) |
The manner of execution
of subsidy programmes, including the amounts allocated and the details of
beneficiaries of such programmes; |
No subsidized Schemes
are being run by the Deptt. |
|
xiii) |
Particulars of
recipients of concessions, permits or authorizations granted by it; |
Deptt. issue Accreditation Card to the Correspondents on the
recommendation of Editor concerned. With this card the correspondent can
avail free bus travel, entry in restricted places and concessional charges
for hiring room in Govt. Guest Houses etc. |
|
xiv) |
Details in respect of
the information, available to or held by it, reduced in an electronic
form; |
Efforts are being made
to make it available. |
|
xv) |
The particulars of
facilities available to citizens for obtaining information, including the
working hours of a library or reading room, if maintained for public use; |
The
libraries are open from to. |
|
xvi) |
The names, designations
and other particulars of the public Information Officers; |
The Appellant Authority and PIO in respect of the I&PR
department are as under:-
|
|
|
Appellate Authority |
|
|
Sr. No. |
Designation & Official Address |
Jurisdiction
(Area/Subject) |
Telephone No. |
|
|
1. |
Pr Secretary (I&PR) |
Information & Public Relations Department |
0177-2620625
|
|
|
State Public
Relation Officers(s) at Secretariat level |
|
|
1. |
Special/Addl./Joint/Deputy/Under Secretary |
Administrative department level in the Secretariat in
respect of Information & Public Relations Branch. |
0177-2625117
|
|
|
2. |
Section Officer and Supdt. of I&PR Branch |
Asstt. Information &
Public Relations Officer |
0177-2880-462 |
|
|
State Public
Information Officers(s) at Department level |
|
|
1. |
Director(I&PR) |
At Departmental level
within the state |
0177-2621835 |
|
|
State
Assistant Public Information Officers(S) at Departmental level |
|
|
1. |
Addl./Joint/Dy.
Director |
Within their area of
jurisdiction |
0177-2621328 |
|
|
State
Assistant Public Information Officers at District level |
|
|
1. |
District Public
Relation Officers of the District |
Concerned District |
|
|
|
2. |
Such other information
as may be prescribed; and thereafter update these publications every year; |
Annual
Administrative Report. |
|
|
By
order
Pr .Secretary (I&PR) to
the
Govt. of Himachal Pradesh
Endst. No. As
above Dated Shimla-171002, 23-04-2007
Copy forwarded to:-
1.The State Information Commissioner,
H.P. Shimla-171002.
2.The Principal Secretary (AR) to the
Govt. of H.P.Shimla-171002.
3.All the Principal
Secretaries/Secretaries to the Govt. of H.P. Shimla.
4.The Director, Information & Public
Relations, Himachal Pradesh, Shimla-2.
5.The Controller Printing &
Stationery,H.P.Shimla-5 for publication in Rajpatra extraordinary.
6.The Director,
Information & Public Relations, H.P. Shimla-2 for publication in the News
Papers (in Hindi/English). Copy of the same be sent to this department.
Additional Secretary (I&PR) to the
Government of Himachal Pradesh.
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This order has been modified by the
Government on dated 20-05-2009 vide its notification.
VIEW NOTIFICATION Page1/Page2/Page3
INFORMATION regarding
RTI RULE 4.1a[1] |
